OCR Studio Intelligent Document Digitization

GMO-Z.com RUNSYSTEM is a Vietnamese software company in Hanoi with locations in Hue, Da Nang, Ho Chi Minh City and Tokyo, and has been listed for eight consecutive years among Vietnam's top 10 software export and IT service companies. Its Smart Solutions digital transformation unit builds products for banks, insurers and enterprises, including OCR Studio for the manual keying of paper forms, images and PDFs.

OCR Studio extracts information from paper documents, document images and PDFs. An App Store offers more than 50 ready-made templates that business users can apply without IT help, and custom fields can be defined by logic, coordinates and data characteristics. It handles background noise, tables, stamps, checkboxes and signatures, supports batch processing with post-editing, and normalizes output with a formatter and custom dictionaries. Main users are banks and insurers digitizing KYC and policy documents.

• Template App Store: more than 50 ready-made document templates usable without IT support.
• Custom fields: define extraction by logic, coordinates and data characteristics.
• Noise handling: reads through backgrounds, tables, stamps, checkboxes and signatures.
• Vietnamese handwriting: recognizes handwritten Vietnamese and mixed character types.
• Batch processing and post-editing: processes documents in bulk and corrects output quickly.
• Formatter: standardizes output, fixes punctuation and applies custom dictionaries.

Life insurers can read ID cards, driving licences and vehicle registrations to fill policy applications automatically. Banks can digitize handwritten loan and account opening forms. Shipping and logistics groups can combine OCR Studio with document archiving to digitize paper records.

The product page states about 100% accuracy for printed English, Vietnamese and Japanese text and about 99% for handwritten Vietnamese. A new form type can be added in 3 to 7 days with 10 to 20 sample documents. At Cathay Life, the vendor reports up to 50% less processing time and insurance file creation cut to about 5 minutes per customer.

Vietnamese banks and insurers must digitize customer onboarding while KYC rules change frequently, including chip-based ID and biometric verification requirements. Locally built OCR tuned for Vietnamese print and handwriting, and deployable inside the institution, remains in demand alongside cloud services.

GMO-Z.com RUNSYSTEM operates the Smart Solutions brand from the Ocean Park Building, Hanoi, and was named in Vietnam's Top 10 software export and IT service companies for the eighth consecutive year in September 2024. OCR Studio customers shown on the product page include Cathay Life, Shinhan, VIMC and Digi-Texx.