i-Reporter Paperless Shop-Floor Forms

CIMTOPS is a Tokyo software company founded in 1991 that develops production scheduling, process management and paperless field reporting tools for manufacturers. Its i-Reporter product replaces paper inspection sheets, daily reports and checklists on the shop floor and is used by more than 4,500 companies and 220,000 users; the vendor cites a 46.5% share of Japan's field-form market in FY2024.

Forms are built from existing Excel layouts and filled on iPad, iPhone or Windows tablets with photos, audio, barcode reading and master-data lookup. Data is saved to a database in real time with notifications and approval workflows, and reports export to Excel, CSV or PDF. ConMas Gateway and ConMas IoT pull data from databases and machines into forms, and a web API links to kintone, MotionBoard, Oracle and PostgreSQL.

• Excel-based form builder: converts existing paper layouts into digital forms without coding.
• Rich input: photos, audio, barcodes, handwriting and master-data lookup on tablets and phones.
• Real-time database: records are stored instantly with notifications and approval workflows.
• Reporting: output to Excel, CSV or PDF and search of past records.
• ConMas Gateway and IoT: pull values from databases and machines directly into forms.
• i-Repo EdgeOCR: edge AI OCR that reads paper documents and meters into data.

A Japanese-invested parts maker in Vietnam can digitise incoming, in-process and final inspection sheets on tablets. A food or chemical plant can run daily equipment checks with photos and approvals. A maintenance team can log repairs and feed results into a BI dashboard.

Existing Excel forms can be reused, so plants digitise records without redesigning every sheet. Real-time data entry removes retyping and lets supervisors approve and analyse results the same day; one customer case published in 2026 reports 240 hours of work saved per year. A free trial and local distributors in Vietnam and other ASEAN countries make it practical for Japanese-invested plants to start small.

Japanese-invested factories in Vietnam and Thailand still keep large volumes of paper inspection and maintenance records, and customers increasingly ask for digital traceability. Paperless field forms are a low-risk first step before a full MES, and they feed BI and IoT systems with clean shop-floor data.

CIMTOPS was founded on 1 October 1991 and is based in Meguro-ku, Tokyo. i-Reporter is sold in Vietnam through KDDI Vietnam (Hanoi and Ho Chi Minh City), SystemEXE Vietnam, Unitec Solution Vietnam and Solpac Vietnam, and in Thailand, Malaysia, Indonesia and Singapore through partners such as KDDI, Dentsu Soken, Toyo Business Engineering and Panasonic Factory Solutions.