YAROOMS Workplace Management with Yarvis AI Agent

YAROOMS is a workplace management software company founded in 2011 that grew from a meeting room booking tool. It is headquartered in Cluj-Napoca, Romania, with a US office in Miami and a team across the US, UK and Romania, and reports customers in more than 50 countries across Europe, North America and Asia-Pacific.

The platform covers desk booking on interactive floor maps, meeting room booking with catering and equipment, visitor management with QR self check-in and badge printing, hybrid scheduling with team calendars and parking, and workplace analytics with utilisation reports, no-show trends and heat maps. A hardware-agnostic signage app drives room panels and desk signs. Yarvis, launched in March 2026, is an AI agent inside Microsoft Teams, Slack and email that books desks and rooms, registers visitors and logs facility issues from plain-language requests.

• Yarvis AI agent: Books desks and rooms, creates visitor passes and logs facility issues from plain-language requests in Teams, Slack and email.
• Desk booking: Interactive floor maps with recurring, multi-day, private and on-behalf bookings plus no-show release.
• Room booking: Real-time availability, smart suggestions and optional catering or equipment.
• Visitor management: Pre-registration, QR self check-in, badge printing and exportable visitor log.
• Hybrid planning: Work-location setting, team calendars, colleague finder and bookable parking.
• Workplace analytics: Utilisation reports, no-show trends, office heat maps and CSV export.

A technology company in Ho Chi Minh City can let staff book hot desks and meeting rooms by chatting with Yarvis in Teams. A university can manage meeting rooms and visitor registration across campuses. An industrial park office can pre-register visiting suppliers, print badges and reserve parking in one flow.

Employees book desks, rooms, parking and visitor passes from Teams, Slack or email without learning a new app, which lifts adoption. Automatic no-show release and approval workflows free up underused space. Utilisation reports and heat maps give facility managers data for right-sizing. Certifications including ISO 27001, ISO 27701 and SOC 2 Type 2 ease security reviews.

Workplace software is shifting from standalone booking apps to AI agents embedded in collaboration tools, because low adoption limits the value of booking data. Hybrid schedules make office demand uneven. Companies in Vietnam and Southeast Asia that use Microsoft Teams heavily can add booking and visitor workflows without rolling out another app.

Founded in 2011; headquarters in Cluj-Napoca, Romania, with a US office in Miami, Florida. CEO and co-founder: Dragos Badea. Certified ISO/IEC 27001, ISO/IEC 27701, ISO 9001, ISO 14001 and SOC 2 Type 2, GDPR compliant, listed on the Microsoft commercial marketplace. Customers include Verizon, Columbia University, University of Sydney and Dr. Martens.