Appspace Workspace and Workplace Experience Platform

Appspace, Inc. is a workplace experience software company with a mailing address in Tampa, Florida. It started in 2002 as a digital signage company and since 2020 has expanded into visitor management, space reservation, an employee app and an intranet. It reports more than 2,700 subscription customers reaching about 12 million employees.

The Workspace module handles desk and room booking for hybrid offices: hot desking and hoteling share real-time availability, and bookings can be made from room panels, desk pucks, kiosks, the mobile app, Teams or Outlook. Admins set booking rules, capacity limits and permissions from one dashboard, while IoT sensors feed occupancy data into analytics. Appspace Intelligence adds AI assistants that book spaces from plain-language requests and answer questions on peak times and usage trends. The same platform also covers intranet, digital signage and visitor management.

• Desk and room booking: Hot desking and hoteling with real-time availability across panels, pucks, kiosks, mobile and desktop.
• AI booking assistant: Books spaces from a plain-language description of team size, purpose and location.
• Booking policies: Rules on advance window, duration, frequency, capacity limits and permissions.
• Workplace insights: Insights Assistant reports peak times, popular resources and collaboration trends, with Power BI export.
• Service requests: Catering, tech setup and cleanup triggered through ServiceNow when a space is booked.
• Connected platform: Intranet, digital signage, wayfinding kiosks and visitor management on the same system.

A bank headquarters in Ho Chi Minh City can run desk hoteling and room panels integrated with Outlook and Teams. A manufacturing group in Hanoi can combine its intranet, factory digital signage and visitor check-in on one platform. A conglomerate with several office towers can use booking analytics to decide which floors to consolidate.

One platform replaces separate tools for booking, signage, intranet and visitor management, reducing licences and integration work. Booking rules, capacity limits and check-in help release unused rooms and desks. Analytics on peak times and popular resources, with export to Power BI, give facility teams evidence for space planning. SOC 2 Type II and ISO 27001 certification eases procurement for large enterprises.

Gartner published its first Magic Quadrant for Workplace Experience Applications in 2026, reflecting demand for one system that combines booking, communication and visitor services. Hybrid work keeps office attendance uneven, so occupiers need booking data before reshaping leases. Multinationals and large Vietnamese groups running Microsoft 365 are natural buyers of integrated workplace platforms.

Started in 2002 as a digital signage company; legal entity Appspace, Inc., mailing address in Tampa, Florida, USA, with team members in Spain, Portugal and a tech team in Kuala Lumpur. CEO: Pete Schmied. Leader in the 2026 Gartner Magic Quadrants for Intranet Packaged Solutions and Workplace Experience Applications. SOC 2 Type II, ISO 27001, GDPR.